Processing of (personal) data by the entity in charge of the online application process

1. General Aspects
This data protection statement refers exclusively to the data collected as part of the online job application process and includes information regarding the processing of personal data of the candidate collected during this process.

2. Data Controller
The data controller responsible for data protection is:
Business Name: Monday by Urbania S.L.
Trade Name: Monday Working Spaces
CIF: B88022298
Adress: Calle Velázquez, 10, 2ª Planta, 28001, Madrid
e-mail: welcome@mymonday.es

3. Processing of Personal Data in the Job Application Process
Personal data refers to information about the personal or material circumstances of an identified or identifiable natural person, such as name, address, phone number, and date of birth, as well as education details and other information that can be reasonably linked to a specific individual. Any information that does not directly or indirectly identify a person is not considered personal data.

4. Principles and Purposes of Personal Data Processing in Relation to Applications and the Recruitment Process
When submitting an application electronically, either via email or through our web form, the candidate’s personal data is collected and processed for the purpose of managing and handling the selection process, as well as implementing any necessary pre-contractual measures.
By submitting an application through our recruitment page, the candidate explicitly indicates their interest in working with us. The personal data provided in this context will be used and stored exclusively for job search and application purposes.
Specifically, we collect the following data:

- Full name
- Email address
- Phone number

During the selection process, candidates may also attach relevant documents such as a cover letter, CV, and certifications, which may contain additional personal data such as date of birth, address, etc.
Only authorized employees from the HR department or those involved in the selection process will have access to this data.
Personal data is stored exclusively for the purpose of filling the position for which the candidate has applied.
Candidate data will be retained for 730 days after the selection process has concluded to comply with legal obligations or for the defense of claims. After this period, we are required to delete or anonymize the data. From then on, the data will only be available as metadata without direct personal references for statistical purposes (e.g., percentage of male and female applicants, number of applications per period, etc.).
Additionally, we reserve the right to store candidate data in our talent pool for 730 days after the selection process ends, in order to identify any other suitable positions that may be of interest. This also applies to applications for training or internship positions. By accepting the privacy policy, the candidate expressly consents to the extended retention of their data and its inclusion in our talent pool.
If the candidate receives and accepts a job offer during the selection process, the personal data collected will be retained for at least the duration of the employment relationship.

5. Data Transfer to Third Parties
The data provided as part of the application process is transmitted using TLS encryption and stored in a database. This database is operated by Personio GmbH, which provides candidate and human resources management software ( https://www.personio.es/legal-notice/ ). In this context, Personio acts as our data processor in accordance with Article 28 of the GDPR.
The basis for this processing is the execution of the Data Processing Agreement (DPA) between us, as the data controller, and Personio.

6. Rights of the Data Subject
As the responsible entity processing personal data, we recognize that candidates, as data subjects, have specific rights under Chapter III of the GDPR, depending on the legal basis and purposes of the data processing. These rights include the right of access (Article 15 GDPR), the right to rectification (Article 16 GDPR), the right to erasure (Article 17 GDPR), the right to restriction of processing (Article 18 GDPR), the right to data portability (Article 20 GDPR), and the right to object (Article 21 GDPR).
When the processing of personal data is based on consent, in accordance with Article 7(3) of the GDPR, candidates have the right to withdraw their consent at any time.
To exercise their rights concerning data processing during the online job application process, candidates should contact the Data Protection Officer (see section 2).

7. Final Provisions
We reserve the right to modify this data protection statement at any time in order to comply with current legal requirements or to reflect changes made to the job application process or other similar procedures. In such cases, if the candidate revisits this recruitment page or submits a new application, the updated data protection statement will apply.
In addition to this data protection statement, you can review our privacy policy at https://mymonday.es/politica-privacidad

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.